Remote Administration Jobs · Google Suite

Seeking a highly organized, experienced, and tech-savvy Executive Assistant to support our co-CEOs. This role involves helping them stay on top of meetings, communications, and follow-ups both internally at Jane and with external stakeholders. It's ideal for someone who thrives in a fast-paced environment, anticipates needs, and leverages both traditional organization and modern AI tools to streamline operations.

Support two Vice Presidents with their respective administrative needs, including calendar management, meeting preparation, and event planning. Responsible for managing executive schedules, attending meetings, and coordinating with the Leadership Support Team. Additional administrative functions include submitting expense reports, travel coordination, and basic team travel and expense budget reconciliation.

Provide high-level administrative support, and ensures key projects, budgets, travel, and events run seamlessly. The role manages complex calendars and daily schedules with responsibility for multifaceted coordination. The candidate will build relationships with the broader team while acting as a gatekeeper for the executives, and anticipate problems before they arise by planning for multiple contingencies.